For EOPS · CalWORKs · CARE · Basic Needs · Financial Aid
One application. Every support program.
Your students fill out one short form. PathCheck screens them against every program you run, tells them what they qualify for on the spot, and drops a complete, verified packet into your staff queue — with the audit trail your auditors ask for.
No signup needed for the tour · Pilot-ready in weeks, not semesters · No SIS replacement
You already know how this goes today
Not because your team isn't good at this — because the process was never designed as one process.
- A student who qualifies for EOPS, CalWORKs and a book grant fills out three applications with the same information.
- Paper and PDF forms get re-keyed by staff into spreadsheets that live on one person's desktop.
- Students wait days or weeks to hear whether they're even eligible — many never come back.
- When the state or your auditor asks how a decision was made, you reconstruct it from email.
- One intake asks each question once and routes the answers to every program that needs them.
- Rules you control run automatically — income, unit load, dependency status, residency, GPA thresholds.
- Students see "You look eligible for EOPS and CARE — here's what to bring" before they close the tab.
- Every determination stores the rule, the inputs, the reviewer, and the timestamp.
How it works
A mobile-friendly, WCAG 2.1 AA form on your own link. Bot-protected, no student account required to start.
Your eligibility logic runs the moment they submit — no staff step, no waiting room.
Advisors see a prioritized queue with duplicate detection, risk flags, and every answer in one view.
Approve, request documents, or refer. Every action is logged and exportable for reporting.
Programs you can run through one intake
Programs are configurable — add your own, with your own questions and thresholds. These are the ones colleges start with.
What your staff actually get
Sorted by program, status, and urgency. Assign, comment, and move an application without leaving the page.
Eligibility criteria in plain language, editable by your coordinators. No ticket to IT to change an income threshold.
Repeat emails, phones, and IDs are flagged with a risk score and reasons before staff spend time on them.
Student and program CSV exports for state reporting, board packets, and grant renewals.
Applicants get a link to check status themselves — which cuts the 'did you get my form?' calls.
Keyboard navigable, screen-reader tested, WCAG 2.1 AA — so it survives your accessibility review.
Why colleges choose PathCheck
Financial aid offices have seen too many ERP modules go unused. PathCheck is designed around the daily workflows of advisors, intake counselors, and program coordinators — not around a vendor checklist.
Intuitive review queues, transparent rule logic, and zero-training interfaces reduce the risk of system abandonment that plagues legacy enterprise rollouts.
PathCheck speaks the language of your existing student information system. Data translation for Banner 9, Workday Student, Colleague, and PeopleSoft means no rip-and-replace.
Roster syncs, eligibility decisions, and audit trails flow back through supported integration patterns — SFTP, REST, and event webhooks.
Questions we get from deans and directors
No. PathCheck handles intake and eligibility. Your SIS stays the system of record; decisions and rosters flow back to it.
Your program coordinators, in the app. We set up your first programs with you during onboarding so your team sees exactly how it's done.
A pilot with one or two programs typically goes live in a few weeks. Full multi-program rollout follows once staff are comfortable.
Role-based access, row-level security, encrypted storage, hashed submission metadata, and signed DPAs. Full detail on our security page.
Annual institutional agreements with manual invoicing or PO — no per-student fees. We scope pricing on the demo call.
Yes. Pilots start with one program and a live application link on your own domain.
Compliance and trust
See it with your own programs
Twenty minutes. We'll load one of your real program criteria and run a student through it end to end.